Privacy Policy | Be Loved Academy

Be Loved Academy ("Be Loved Learning Center LLC," "we," "our," or "us") respects your privacy. This Privacy Policy explains how we collect, use, protect, and share your information when you visit our website, communicate with us, or enroll your child in our program.

1. Information We Collect
We may collect the following types of information:

Personal Information: Parent/guardian name, phone number, email address, home address, and other details you provide when you contact us or complete enrollment forms.
Health Information: When you enroll your child, we may collect health-related information such as allergies, immunizations, and medical conditions, in compliance with Oklahoma DHS childcare licensing requirements and applicable laws.
Website & Technical Data: IP address, browser type, device identifiers, cookies, and analytics data when you visit our website.
Comments: When visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor's IP address and browser user agent string to help detect spam. An anonymized string (hash) from your email may be provided to the Gravatar service to confirm if you use it. Once your comment is approved, your profile picture may be visible to the public with your comment.

2. How We Use Your Information
We may use your information to:

Respond to inquiries and provide program information
Determine enrollment eligibility and process enrollment
Manage day-to-day communication, including updates via Brightwheel, SMS, phone, or email
Improve our website and outreach efforts
Comply with legal, regulatory, and safety requirements

3. Health & Care Information
Be Loved Academy collects and maintains health-related information about enrolled children — such as allergies, medical conditions, and immunization records — as required by Oklahoma childcare licensing regulations. This information is used only to provide safe, informed daily care and is shared only with staff directly responsible for your child, and with emergency medical personnel if needed.

4. Sharing of Information
We do not sell or rent your personal information. We may share your information only in the following cases:

With Oklahoma DHS or other regulatory bodies, as required for licensing and compliance
With service providers who support our operations (e.g., Brightwheel, secure data storage, email/SMS platforms)
When required by law, regulation, or to protect the rights and safety of a child, family, or staff member
With your explicit consent

5. Data Security
We use administrative, technical, and physical safeguards to protect your information from unauthorized access, use, or disclosure. However, no system is completely secure, and we cannot guarantee absolute security.

6. Your Rights
Depending on your location, you may have the right to:

Access the personal information we hold about you or your child
Request corrections or updates
Request deletion of your information where legally permissible
Opt out of non-essential communications (marketing or informational emails/SMS)
To exercise these rights, contact us at admin@belovedacademy.com

7. Cookies & Website Tracking
Our website may use cookies and similar technologies to:

Improve site performance and user experience
Track traffic and usage trends
Support advertising and retargeting campaigns
You can adjust cookie settings in your browser. Some site features may not work properly if cookies are disabled.

Additional Cookie Details:

If you leave a comment, you may opt in to saving your name, email, and website in cookies (lasting one year).
If you log in, temporary cookies determine browser compatibility; login cookies last two days, and display preference cookies last one year. Selecting "Remember Me" keeps your login for two weeks. Logging out removes cookies.
Editing or publishing content sets a temporary cookie with no personal data, expiring in one day.

8. Embedded Content from Other Websites
Pages on our site may include embedded content (e.g., videos, images, articles). Embedded content from external sites behaves the same way as if you visited that site directly. These third-party websites may collect data, use cookies, or track interactions according to their own policies.

9. Who We Share Your Data With
If you request a password reset, your IP address will be included in the reset email.

10. How Long We Retain Your Data
Comments and their metadata are stored indefinitely to recognize follow-up comments automatically.
For registered users (if applicable), we store personal information in their profiles. Users can view, edit, or delete their information at any time (except usernames). Site administrators can also access this information.

11. What Rights You Have Over Your Data
If you have an account or have left comments, you may request:

An exported file of your personal data
Erasure of your personal data (except where retention is required by law, security, or administration)
Requests can be sent to admin@belovedacademy.com

12. Where Your Data Is Sent
Visitor comments may be checked through an automated spam detection service.

13. SMS / Text Messaging Information

No mobile information, including your phone number, and no text messaging opt-in or consent data will be sold, rented, or shared with third parties or affiliates for marketing or promotional purposes. We may share mobile information only with service providers that help us operate our SMS program, such as our messaging platform, and only to deliver the messages you have requested. Opt-in consent to receive SMS messages is never shared with any third party.

14. Children's Privacy
Our website is intended for parents and guardians, not for direct use by children. We do not knowingly collect personal data directly from children under 13 through our website without verified parental consent. (Note: this section refers to online data collection on our website — separate from the in-person health and care records we keep for enrolled children, covered in Section 3.)

15. Retention of Information
We retain personal and enrollment-related data only as long as needed to meet childcare licensing, regulatory, and legal obligations.

16. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a new "Effective Date."

17. Contact Us
For questions about this Privacy Policy or your rights, contact us:

Email: admin@belovedacademy.com
Phone: +1 (405) 295-5856
Website: www.belovedacademy.com
Mailing Address: 16301 North Santa Fe Avenue, Edmond Oklahoma 73013